Timesheet Policy and Procedure Template

Having a clear timesheet policy and procedure template is essential for any business. It helps to ensure that employees are accurately tracking their time, and that the business is able to properly account for labor costs. In this article, we will provide a sample timesheet policy and procedure template that you can use for your business.

A timesheet policy and procedure template should include the following information:

Who is required to submit a timesheet?

This section should specify which employees are required to submit a timesheet. This may include all employees, or it may only include certain types of employees, such as hourly employees or employees who work overtime.

When are timesheets due?

This section should specify when timesheets are due. This may be weekly, bi-weekly, or monthly.

What information should be included on a timesheet?

This section should specify what information must be included on a timesheet. This may include the employee’s name, department, job title, hours worked, and any other relevant information.

How should timesheets be submitted?

This section should specify how timesheets should be submitted. This may be done electronically, by mail, or in person.

Who is responsible for approving timesheets?

This section should specify who is responsible for approving timesheets. This may be the employee’s supervisor, the HR department, or another designated person.

What happens if a timesheet is not submitted on time?

This section should specify what happens if an employee does not submit a timesheet on time. This may include disciplinary action.

What happens if a timesheet is incorrect?

This section should specify what happens if an employee submits an incorrect timesheet. This may include having to correct the timesheet or being subject to disciplinary action.

By following these steps, you can create a timesheet policy and procedure template that will help to ensure that your employees are accurately tracking their time, and that your business is able to properly account for labor costs.

Here is a sample timesheet policy and procedure template that you can use for your business:

Timesheet Policy and Procedure Template

Purpose

The purpose of this policy is to establish guidelines for the submission and approval of timesheets.

Scope

This policy applies to all employees who are required to submit timesheets.

Policy

All employees who are required to submit timesheets must do so in accordance with the following procedures:

1. Timesheets must be submitted on a weekly basis, by Friday at 5:00 PM.
2. Timesheets must be submitted electronically, using the company’s approved timesheet system.
3. Timesheets must include the following information:
   1. Employee’s name
   2. Department
   3. Job title
   4. Hours worked
   5. Any other relevant information
4. Timesheets must be approved by the employee’s supervisor.
5. Employees who do not submit their timesheets on time may be subject to disciplinary action.
6. Employees who submit incorrect timesheets may be subject to disciplinary action.

This policy is subject to change at any time. Employees will be notified of any changes to the policy in writing.

Procedure

The following procedure outlines the steps for submitting and approving timesheets:

1. Employees must complete their timesheets on a daily basis.
2. Employees must submit their timesheets electronically, using the company’s approved timesheet system.
3. Supervisors must review and approve timesheets within two business days of receipt.
4. Approved timesheets will be forwarded to the HR department for processing.
5. Employees will be notified if their timesheet has been rejected.

This procedure is subject to change at any time. Employees will be notified of any changes to the procedure in writing.